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Aggregate Forms

What happens when we end up needing more than one form for any event? This is common when you have an adult event that also offers child care. This is a great opportunity to register both parents and children at the same time. Create one form for adults and another for child care. Make sure you use the age range option to make it easy to register for the event.

So, as you learned previously, the address of each form is unique and displays in the Web User panel in the Form Summary. If we do not use aggregate forms, we will need to put two different address links on our website ‐ one for child care and one for the adult event.

That’s ok, but a little inconvenient. Instead, use the aggregate forms option to combine the forms together into a single form web address.

When you have limited access to your website, aggregate forms allow you to manage event registrations with minimal effort. For example, you can create an aggregate form that combines all your active forms together into a single form link.

How do aggregate forms work

As mentioned before, aggregate forms work by combining two or more forms together into a single form link. If you remember to put age ranges and start date and end date ranges on your forms, then aggregate forms pretty much manage themselves.

Let’s look at an actual example to see how they work. At Dynamic Church, several active forms are available. In addition to spreading the individual form links throughout the website, administrator’s create an aggregate form and place a button on the home page of the website. Text just above the button lists information on the events going on. The button text reads Register Now.

When users click they button they are directed to first log in and then are presented with the household listing.

There is a Select link beside every household member’s name. This is because, within the aggregate form, there are forms that apply to every family member. However, when the user clicks select beside any name, the forms that display are only those that apply to that household member.

For example, if we click Select beside the father, we will see forms that only apply to adult males as shown below.

However, when we click Select beside other people in the household, we will see a different list of forms depending upon the household member, his or her gender and age.

Creating aggregate forms

Aggregate forms can be created at any time and for any purpose. Combine forms together by Ministry, by Event, or just because. Aggregate forms are great especially when you have little access to your website. You can add a registration link to your website that accesses an aggregate form. The forms that display in the aggregate are entirely up to you and controlled behind the scenes in Fellowship One. Happily, the link to the aggregate form never changes ‐ no matter how many times you update it.

To create an aggregate form

1. Click WebLink > Event Registration > Aggregate Forms. The Aggregate Form page appears. Any previously created aggregate forms appear in the Aggregate Forms grid at the bottom of your page.
2. Type a name for your aggregate form in the Aggregate Form Name field.

   Tip! We suggest you add the word “Aggregate” or similar to your form name. This will help you differentiate between event forms and aggregate forms when you are running form builder reports in the Report Library.

3. Select all forms to add to your aggregate form from the select list box on the left side of your screen. To select multiple forms, hold down the Ctrl key on your keyboard as you click.
4. Click the Add > button to add your forms to the right hand list box. The order forms appear in the Aggregate Form is based on the form creation or modification date. There is no other way to control the order the forms appear.
5. Click Add aggregate form. Your aggregate form is created and will appear in the Aggregate Forms grid at the bottom of your page.
6. Copy the address in the WebLink Web Address field. It is now ready to place on your website.

Managing aggregate forms

As stated before, the true power of aggregate forms is in the fact that you can control the visible forms from behind the scenes in Fellowship One without having to update your website. When you want to add or remove forms from the aggregate form use the following procedure.

To add/remove forms from an aggregate form

1. Click WebLink > Event Registration > Aggregate Forms. The Add/Edit Aggregate Form profile appears.
2. Scroll down to the bottom of the form to view your existing aggregate forms in the Aggregate Forms grid.
3. Click Edit beside the form you want to modify. Your form’s information will appear in the profile at the top of the page.
4. Do one of the following:
   • To add additional forms, select all forms to add from the left hand box. Hold the Ctrl key down on your keyboard to make multiple selections. When you have selected all forms to add click the Add >> button. The selected forms will move to the right hand box.
   • To remove forms from your aggregate form, select all forms to remove from the right hand box. Hold down the Ctrl key on your keyboard to make multiple selections. When you have selected all forms to remove, click the << Remove button.
5. Click Save aggregate form to save your changes.

Note: Happily, the web address for your aggregate form will not change as you modify it!